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Run payroll without a payroll department
The eight tools a small employer actually needs, the calendar of what is due when, and the documents every new hire should get — built on the same verified rules as the rest of ITR Saral.
Salary breakup (CTC → in-hand)
Basic, HRA, PF, gratuity, ESI, PT, TDS — the structure behind an offer letter.
LivePayslip generator
A printable slip with every statutory line; nothing uploaded.
LivePF & ESI calculator
Employee deduction, employer cost, EPS split, due dates.
LiveProfessional tax by state
22 states, February slabs, half-yearly and annual bases.
LiveAttendance → salary
Paid days, loss of pay, overtime at 2×.
LiveTDS on salary
What to deduct each month under s.192, with declarations.
LiveGratuity calculator
15/26 formula, five-year rule, ₹20 lakh limit.
LiveLeave encashment
The exemption on exit, up to ₹25 lakh.
The monthly rhythm
| By | What |
|---|---|
| 7th | Deposit last month's TDS on salaries and contractor payments (challan ITNS 281) |
| 15th | PF (ECR on the EPFO portal) and ESI contributions for last month |
| 10th–21st | Professional tax deposit — state schedule (Karnataka 20th, Maharashtra month-end, AP/TS 10th) |
| Quarterly | TDS statement (Form 140, old 24Q/26Q) by 31 Jul / 31 Oct / 31 Jan / 31 May; certificates 15 days later |
| 11 May / 11 Nov | ESI half-yearly returns |
| 15 June | Form 16 to every employee for the previous year |
| 30 Nov | Statutory bonus for the previous year (Payment of Bonus Act, wages ≤ ₹21,000) |
Full 60-day calendar → (filter "Employers")
New-joiner checklist
- Offer / appointment letter — use the template; state the CTC breakup, probation, notice period, working hours, leave policy reference.
- KYC: PAN, Aadhaar (for UAN/ESI seeding), bank details, address proof, photo, previous UAN / Form 11 (PF declaration), Form 2 (PF nomination), ESI Form 1 with family details.
- Tax declarations: regime choice (new is the default), Form 12BB for HRA/80C/home-loan proofs (old regime), Form 12B if they had another employer this year.
- Register them within 10 days: UAN generation/linking on EPFO, IP number on ESIC (if gross ≤ ₹21,000), professional-tax enrolment where applicable.
- Hand them the policy pack: leave policy, working hours, POSH policy (mandatory for 10+ employees), code of conduct.
Form 16 checklist (every June)
- Quarterly TDS statements filed for all four quarters and processed without defaults on TRACES.
- Part A downloaded from TRACES (never typed by hand); Part B prepared with the regime the employee declared and the deductions actually allowed.
- PAN correct for every employee — wrong PAN = 20% TDS and no credit for them.
- Issued by 15 June; keep the digitally signed PDFs for 8 years.
Templates
- Offer / appointment letter template — with the clauses Indian labour law expects.
- Leave policy template — earned, casual, sick, maternity, holidays, encashment.
Last verified: 18 September 2026 — Due dates per EPFO, ESIC, CBDT (Form 140/131 schedule) and the Payment of Bonus Act; new-joiner forms per EPFO/ESIC; POSH threshold per the 2013 Act · Not legal advice.